Book An Event Space

The Learning Centre offers a range of spaces as unique as your event. Find the right fit for your community gathering, workshop, art exhibition or information booth.

 

 

Dodson Room and Lillooet Room

Are you looking for a space to hold a workshop or a presentation that promotes lifelong learning and academic success? Book the Dodson or Lillooet Room at the Chapman Learning Commons.

Credit: UBC Library

Location:

The Chapman Learning Commons,
Level 3
Room 302 (Dodson Room), Room 301 (Lillooet Room)

Opening Hours*
*Events in the Lillooet and Dodson Room must occur within Chapman Learning Commons opening hours.

Contact:

If you have any questions, please get in touch at ikblc.bookings@ubc.ca.

Our Event Mandate

Events and activities in the Dodson and Lillooet Room…

  • aim to contribute to lifelong learning and student academic success by enhancing information technology and learning skills, open learning opportunities and wellness.
  • are open to all students and have campus-wide impact. We can’t accommodate closed events, meetings, classes, fundraisers, events that are commercial in nature or involve the solicitation of membership funds. With the exception of the Dodson Music Series, we unfortunately can’t host concerts and recitals.

Our team reserves the right to decide if an event fits within our mandate of fostering dialogue and supporting student learning.

If your event meets our criteria, you might consider promoting it with the Irving K. Barber Centre’s digital signage.

Our Rooms

Capacity:  40 (up to 60 with additional chairs)

Room Features:

  • movable tables and chairs
  • ten tables (Dodson Room: rectangular tables, Lillooet Room: round tables)
  • podium and lectern
  • natural light
  • carpet flooring

Technology:

  • microphones (wireless handheld, wireless lapel)
  • multimedia projector
  • Windows PC with Blu-ray DVD player
  • various connectors (HMDI, VGA with audio, auxiliary video with audio, AirMedia)
  • projector screen
  • lecture capture
  • internet access ports (IAP)
  • wifi

See something you don’t recognize? Have a look at our AV terminology page.

 


*Please note that room booking fees may apply.

 

 

 

Information Booths and Foyer Space

Reserve a spot at the Learning Centre for your booth promoting student learning or wellness activities and programs. We welcome requests by UBC organizations and departments as well as affiliated groups and initiatives.

Location:

Level 2

Booking Times:  Mondays to Fridays, 9:00 am – 4:00 pm. If you need a space outside of these hours, please contact us.

Contact:  For questions or cancellation, please contact ikblc.bookings@ubc.ca.

Booking Details:

  • You can book your information booth or foyer event space up to four months in advance.
  • Information booth and foyer requests are subject to approval and availability.
  • For a single booth, you can reserve one table and one chair. For foyer events, organizers need to arrange for table rentals. You can borrow standing sign holders for promotional material.
  • We require the receipt of booking requests at least five business days in advance of your information booth date and at least four weeks in advance of the foyer booking date.
  • Unfortunately, we cannot host UBC clubs.

FAQs

Can I distribute food at my event or information booth?
A: For health and safety reasons, we can’t allow the distribution of beverages, baked goods or other open food. Single-serving packaged food, such as granola bars and tea bags, are acceptable.

Can I put up posters or banners?
A: We kindly ask you not to attach posters and banners to any part of the building or we may have to charge you for any resulting damage to the building interior.

Can I store my display materials at the Learning Centre?
A: Unfortunately, we don’t have any provisions for the storage of display materials.

Can you help me promote my event?
A: Advanced promotion of your booth on the Learning Centre’s digital signage screens can be arranged. If you’re interested, please let us know in your request.

What if I have to cancel?
A: If you have to cancel, please send an email to ikblc.bookings@ubc.ca as soon as possible.

Why has my request been declined?
A: We have to decline requests that don’t fit our mandate, are commercial in nature or involve the solicitation of membership funds. The same goes for events that may disrupt library operations or generate security or safety concerns for the building and its patrons.

 

 

 

 

Art and Cultural Exhibits

The Learning Centre’s space for art exhibitions features display cases in the main concourse. If you would like us to display your artwork, feel free to submit a proposal.

Proposal Details:

You can submit your proposal up to six months in advance.
Please include an itemized list and sample photographs of the items you’d like to display.

 

Submit A Proposal

Location:

Level 2, Foyer

Opening Hours

 

 

 

Golden Jubilee Room

The Golden Jubilee Room is a very popular, open concept study space with mountain and scenic campus views. It can occasionally also be booked for events that serve the University and its greater community.

Location:

Level 4

Opening Hours

Booking Details:

  • The Golden Jubilee Room can only be booked twice per term.
  • Its primary use is for informal study by students and any event held in the room displaces over 150 students. That’s why bookings are very limited.
  • We do not host closed events, meetings, classes, fundraisers; or events that are commercial in nature or involve the solicitation of membership funds or membership; or events run by student groups — including AMS clubs or concerts and recitals.
  • The Irving K. Barber Learning Centre’s furniture may not be used for events.
  • Audio-visual and custodial services fees may apply.

Capacity: 250 people (standing)

Contact:
If you have any questions or are interested in booking the Golden Jubilee Room, please get in touch at ikblc.bookings@ubc.ca. In the message, please include a brief description of your event including the estimated number of attendees.

Please allow up to 10 business days for a response.

 

 

If your event meets our criteria, you might consider promoting it with the Irving K. Barber Centre’s digital signage.

Need a smaller or more private space? You can also Book a Study Space at the The Irving K. Barber Centre.