Richard Dancy from the Canadian Committee on Archival Description (a Committee of the CCA) provided some background on the project and help facilitate discussion on questions including:
1. What are the strengths and weaknesses of RAD in its current form?
• Revision would aim to preserve and build on existing strengths.
2. What should be the scope of the standard?
• RAD’s approach was to be a “one-stop shop” for description at all levels in all media, is this still our aim? Contrast ISAD(G) and DACS that focus on aggregate levels of description and leave archivists to look to external media-specific standards for item-level description.
• Should RAD focus only on description or should it take in other functions, e.g. accessioning, arrangement, administrative and preservation metadata? should these be dealt with separately? If separate, what are the relationships?
• Does RAD need a data model to underpin the standard? This would identify the entities involved in description, their attributes and their relationships. The data modelling approach was the basis for the thorough overhaul of the librarians’ cataloguing standard (RDA replacing AACR2). The ICA is currently undertaking the development of a conceptual model for archival description (see The Expert Group on Archival Description)
3. What form should “alignment” with international standards take?
• Should RAD adhere closely to the ICA standards in terms of structure and data elements or is it acceptable to have a minimal set of elements in common but follow a different structure?
• Are there deficiencies in the international standards that RAD should seek to remedy?
4. What is the best form for governance of the standard?
• Within an archival network pressed for resources, which is the body best able to assume responsibility for maintaining the standard?
5. How should consultation proceed and who should be consulted?
• What are the best ways to engage the perspectives of the various groups including Archivists, Archives advisors, Archival educators in academic archival programs, Digital preservation specialists, IT developers, Archives users, Archives creators, Librarians and Curators
This is the chance for BC and YOU to speak up sharing your experience using RAD!
Participation is welcome at the Roundtable or by email or twitter during the live webcast that will be available for viewing online (links to come in the next couple of weeks).
Select Articles and Books Available at UBC Library
Bureau of Canadian Archivists. Planning Committee on Descriptive Standards, and Canadian Council of Archives. Rules for Archival Description. Ottawa: The Bureau, 1990. Web. [Available at Irving K. Barber Learning Centre – Z695.2 .R84 1990 (non-circulating)]
UBC Library Research Guides