Book a Study Space

 The Irving K. Barber Learning Centre is providing bookable study space Monday through Saturday with the exception of some holidays. This space includes access to desktop computers, printing, scanning, single-occupancy study rooms and is organized to ensure safe physical distancing at all times.

 

Book a space in IKBLC

Safety Guidelines:

Do not enter the space if...

  • You have COVID-19 symptoms or have experienced COVID-19 like symptoms in the past 14 days.
  • You have been in contact with someone with COVID-19 or COVID-19 like symptoms within the past 14 days.
  • You have travelled outside of Canada or arrived from outside of Canada in the past 14 days.

Non-medical masks are required per UBC Guidelines. You will not be permitted to enter the space without a non-medical mask. An appropriate mask must have two layers of tightly woven fabric (cotton or linen), or be a commercially produced disposable non-medical mask, and securely fit, without gaping, over the nose and mouth with ties or ear loops. Masks may be removed briefly and intermittently to speak during an online class or to eat/drink.

All individuals in the building must maintain a 2-meter distance. No exceptions.

Space Use Guidelines:

  • You are required to complete the COVID-19 Student Safety Training Course: https://canvas.ubc.ca/enroll/NJD8YF. Only those students who have completed the training course will be permitted to keep booking study spaces.
  • Entry is off of the East Mall entrance. Campus Security will be monitoring entry, based on registration list.
  • UBC ID is required for entry.
  • No food or drink will be available in the building for purchase and water fountains will not be accessible. Remember to bring food and refreshments with you.
  • You may book a space in IKBLC up to 5 days a week.
  • You are not permitted to let others into the building. Only registered users may enter.

Book a seat in IKBLC

  • The space will be open 9 a.m.-7 p.m., Monday to Friday and 10 a.m.- 6 p.m. Saturday.
  • Registration is currently limited to current students, faculty and staff.
  • Spaces must be reserved online more than 24 hours in advance.
  • Library users will be limited to 5 reservations per week.
  • You will not have an assigned seat. You can sit in any open study space in the building.
  • Our building occupancy will be reduced, and seating arrangements changed, to ensure physical distancing. 
  • Masks are required per UBC Guidelines. Masks may be removed briefly and intermittently to speak in an online class or to eat/drink.
  • You are required to complete the COVID-19 Student Safety Training Course: https://canvas.ubc.ca/enroll/NJD8YF. Only those students who have completed the training course will be permitted to keep booking study spaces.
  • Cleaning and sanitation procedures have been enhanced. Supplies will be provided for you to clean your space before use.
  • Access will be limited to certain floors and spaces.
  • Group study rooms and classroom spaces will be closed.
  • There will be no water fountains or food available for purchase in the building, so please come prepared.

Book a study room in IKBLC

The Irving K. Barber Learning Centre has 4 study rooms available for use:

  • 4 in the Learning Centre (Level 2)
  • These rooms are available to book for a maximum of one student, faculty or staff for up to two hours, three times per week.
  • Rooms must be booked more than 24 hours in advance.

Use Policies

To ensure fair access to all users, please observe the following:

  • Bookings are made online through the Library Room Booking System.
  • You are required to complete the COVID-19 Student Safety Training Course: https://canvas.ubc.ca/enroll/NJD8YF. Only those students who have completed the training course will be permitted to keep booking study spaces.
  • Rooms are single occupancy only. Masks are not required while in the room.
  • Individuals can book up to 2 hours per day, 3 times a week, up to 7 days in advance.
  • Bookings must be made 24 hours or more in advance.
  • Last room booking of the day is 2 hours prior to closing.
  • Rooms 263-266 are available when the Irving K. Barber Learning Centre is open and must be vacated 30 minutes prior to closing.
  • Rooms are to be used in compliance with the UBC Library Food and Drink Policy.
  • If you have unique academic circumstances that require you to book this room for more than 2 hours (i.e. a UBC exam that is more than 2 hours), please email ikblc.bookings@ubc.ca to consider your request.

If you have any questions, reach out to ikblc.bookings@ubc.ca

  • You will be able to use the computers on levels 2 and 3. Supplies will be available for you to clean your computer before use.
  • You will be able to access our printing and scanning services. The printing and scanning stations will be frequently sanitized. 
  • Staff will be available to assist you from a 2-meter distance between 10:00am and 6:00pm Monday to Friday and 11:00am and 3:00pm Saturday, at the Chapman Learning Commons Help Desk located on the 3rd floor. 

  • UBC Library is now offering a Materials Pick-Up Service to provide access to its physical collection. UBC students, faculty, and staff can order up to 10 items per person per week. Please see here for more details.
  • Library users continue to have access to our large collection of electronic resources and librarian support. See here for more details.

We look forward to welcoming you back into our space this Fall term.

Do I have to complete the COVID-19 student safety training course prior to accessing a study space? Yes, you are required to complete the safety training before accessing a study space.

Who can visit IKBLC? At this time, currently-registered students, faculty and staff with a valid UBC card will be able to enter IKBLC to access our study spaces, computers, and print/scan services.

Do I have to sit in an assigned seat (for example if I book seat 156, where do I sit)? Registration allows for access to all open study areas of the building. Your registration holds a "spot" for you in the building. You do not have an assigned seat and can sit anywhere that is available.

Why do I have to book my visit to get into the building? We have limited the capacity of our building occupancy to adhere to public health guidelines regarding physical distancing. When users register using our booking system, we ensure that we are not exceeding our maximum building occupancy for that day. Additionally, we have removed some seating and equipment to support physical distancing for people in the building. 

Why can I only book 4 times per week? With many students living on campus and returning for classes, we previously limited bookings to 2 times per week. Our allowance has now been increased to 5 times per week to allow availability for all who may require it. We will review the quantity of allowable bookings per week with regard to space availability and patron demand throughout the term.

What safety and cleaning protocols are in place? We will provide supplies for sanitizing shared surfaces between uses such as desks, chairs, and computer equipment. 

We have implemented a number of measures in IKBLC to ensure physical distancing, including signage and floor markings, to designate lineups and removal of seating and equipment. 

The building is also monitored by security to ensure the safety of our patrons.

What are the rules regarding masks? You are required to wear your mask while in the space. The mask may be removed for up to 5 minutes to speak in an online class or to eat and drink while you are seated.   If you need special dispensation regarding your mask see UBC Guidelines for more details. 

Can I study with my friends? Please maintain physical distancing at all times with all other patrons and adhere to the signage in our study areas, which designates a safe distance between each study spot. 

Can I use the computers and print/scan inside IKBLC? Yes! Computers and printers/scanners are available for your use on the 2nd and 3rd floors of IKBLC. You will be provided with materials to sanitize the computers before and after use, and staff will frequently sanitize the printers/scanners. 

We will have staff available to assist you with computers, printing, and scanning from a 2 meter distance from 10:00am to 6:00pm Monday to Friday as well as 11:00am to 3:00pm Saturday, at the Chapman Learning Commons Help Desk. 

Why is access limited to certain areas? In addition to managing physical distancing guidelines, limiting access to select spaces enables custodial staff to regularly sanitize high-touch areas, including washrooms and stair rails. 

Why can’t I choose my own books from the MAA Library in IKBLC? Public health guidelines require that library materials are quarantined for 72 hours after they have been handled, to protect the health and safety of library users and staff. Areas housing collections are currently restricted to staff only.

How can I get research help? You can use our chat service, AskAway. The chat service is staffed by UBC Library, but at peak service times or off-hours, you may be connected with a librarian from another academic library.
Subject librarians with expertise in specific subject areas are available to UBC students and instructors for consultations. Once you identify a librarian, you can schedule an appointment with them via email.

Can I borrow a laptop charger or other equipment? At this time, the equipment lending program in the Chapman Learning Commons is not operating due to provincial health and safety guidelines. We encourage you to bring your own equipment and supplies, including stationary when possible.

I still need assistance. Is there anyone I can contact?For in person assistance within the building our Chapman Learning Commons Assistants can help you from the 3rd floor desk Monday-Friday 10:00am- 6:00pm and Saturday 11:00am-3:00pm. Building Security is also stationed at the building entrance. Please email ikblc.bookings@ubc.ca and someone will get back to you in a timely manner. Please note that response time may take up to 2 business days.