Book a Study Space

 The Irving K. Barber Learning Centre is providing bookable study space to current UBC students, faculty, and staff, Monday through Saturday with the exception of some holidays. This space includes access to desktop computers, printing, scanning, single-occupancy study rooms and is organized to ensure safe physical distancing at all times.

 

Book a space in IKBLC

Learn how to book a study space.

Safety Guidelines:

Complete the BC Self-Assessment Tool the day of your booking and follow the guidelines provided.

Do not enter the space if...

  • You have COVID-19 symptoms or have experienced COVID-19 like symptoms in the past 14 days.
  • You have been in contact with someone with COVID-19 or COVID-19 like symptoms within the past 14 days.
  • You have travelled outside of Canada or arrived from outside of Canada in the past 14 days.

Non-medical masks are required per UBC Guidelines. You will not be permitted to enter the space without a non-medical mask. An appropriate mask must have two layers of tightly woven fabric (cotton or linen), or be a commercially produced disposable non-medical mask, and securely fit, without gaping, over the nose and mouth with ties or ear loops. Masks may be removed briefly and intermittently to speak during an online class or to eat/drink.

All individuals in the building must maintain a 2-meter distance. No exceptions.

Masks and distancing are required in the IKBLC for your safety and the safety of others. At the first instance of non-compliance with these requirements, you will receive a reminder. If further instances of non-compliance occur, you will be asked for follow-up contact information, and you may be asked to leave the building. Repeated instances of safety guidelines violations may result in losing future booking privileges.

Space Use Guidelines:

  • We are unable to check you in if arrive more than 30 minutes prior to your booking time.
  • If you are more than 30 minutes late for your booking, it will be automatically cancelled.
  • You are required to complete the COVID-19 Student Safety Training Course: https://canvas.ubc.ca/enroll/NJD8YF. Only those students who have completed the training course will be permitted to keep booking study spaces.
  • Entry is off of the East Mall entrance. Campus Security will be monitoring entry, based on the registration list.
  • UBC ID is required for entry. Only current students, faculty, and staff will be admitted.
  • Water fountains and vending machines are available for food and drink access. Please come prepared.
  • You may book a space in IKBLC up to 6 days a week.
  • You are not permitted to let others into the building. Only registered users may enter.

Book a seat in IKBLC

Learn how to book a study space.

  • We are unable to check you in if arrive more than 30 minutes prior to your booking time.
  • If you are more than 30 minutes late for your booking, it will be automatically cancelled.
  • The space will be open 10 a.m.-8 p.m., Monday to Thursday and 10 a.m.- 6 p.m. on Fridays and Saturdays. See the Hours Portal for up-to-date information.
  • Registration is currently limited to current students, faculty and staff.
  • Library users will be limited to 6 reservations per week.
  • You will not have an assigned seat. You can sit in any open study space in the building.
  • Our building occupancy will be reduced, and seating arrangements changed, to ensure physical distancing. 
  • Masks are required per UBC Guidelines. Masks may be removed briefly and intermittently to speak in an online class or to eat/drink.
  • You are required to complete the COVID-19 Student Safety Training Course: https://canvas.ubc.ca/enroll/NJD8YF. Only those students who have completed the training course will be permitted to keep booking study spaces.
  • Cleaning and sanitation procedures have been enhanced. Supplies will be provided for you to clean your space before use.
  • Access will be limited to certain floors and spaces.
  • Group study rooms and classroom spaces will be closed.
  • Water fountains and vending machines are available for food and drink access. Please come prepared.
  • Masks and distancing are required in the IKBLC for your safety and the safety of others. At the first instance of non-compliance with these requirements, you will receive a reminder. If further instances of non-compliance occur, you will be asked for follow-up contact information, and you may be asked to leave the building.  Repeated instances of safety guidelines violations may result in losing future booking privileges.
  • Same day booking made less than 2 hours prior to closing must be made in person at the front desk.

Book a study room in IKBLC

Learn how to book an individual study room.

The Irving K. Barber Learning Centre has 4 study rooms available for use:

  • 4 in the Learning Centre (Level 2)
  • These rooms are available to book for a maximum of one student, faculty or staff for up to four hours, three times per week.
  • Rooms must be booked more than 24 hours in advance.
  • All bookable rooms have at least one charging outlet.

Use Policies

To ensure fair access to all users, please observe the following

  • We are unable to check you in if arrive more than 30 minutes prior to your booking time.
  • If you are more than 30 minutes late for your booking, it will be automatically cancelled.
  • Bookings are made online through the Library Room Booking System.
  • You are required to complete the COVID-19 Student Safety Training Course: https://canvas.ubc.ca/enroll/NJD8YF. Only those students who have completed the training course will be permitted to keep booking study spaces.
  • Rooms are single occupancy only. Masks are not required while in the room.
  • Individuals can book up to 4 hours per day, 3 times a week, up to 7 days in advance.
  • Bookings must be made 24 hours or more in advance.
  • Last room booking of the day is 2 hours prior to closing.
  • Rooms 263-266 are available when the Irving K. Barber Learning Centre is open and must be vacated 15 minutes prior to closing.
  • Rooms are to be used in compliance with the UBC Library Food and Drink Policy.
  • If you have unique academic circumstances that require you to book this room for more than 2 hours (i.e. a UBC exam that is more than 2 hours), please email ikblc.bookings@ubc.ca to consider your request.

If you have any questions, reach out to ikblc.bookings@ubc.ca

Print Without Booking

You can now submit a print job and pick it up at the front desk of the Irving K. Barber Learning Centre (IKBLC) without needing to book a seat! Find out how below.

Before you get started, set up your UBC Pay for Print account and load enough money to pay for what you would like to print. See how to do this at learningcommons.ubc.ca/tech-support/tech-help/how-to-print.

Use Policies

    • This service is ONLY available during open IKBLC hours.

See ikblc.ubc.ca for more information.

  • Only print items you intend to pick up within the next 3 hours. Papers not picked up will be recycled every day when our building closes.
  • Refunds are not available for this service. Please make sure your document is formatted correctly before submission.
  • Your document must have your full name as it appears on your UBC ID on the first page of the document. At the very least, the last names must match. You may add a page to the front of your document with your full name or put your full name at the top of the first page.

How To Use the IKBLC Print Pick-up Service

  1. Your document must have your full name on the first page of the document. You may add a page to the front of your document with your full name or put your full name at the top of the first page. This is a requirement of the Print Pick-up Service.
  2. Login to payforprint.ubc.ca
  3. Select “Web print” from the blue bar on the left side of the page.
  4. Select “Submit a job.” Pick a “Central Queue” option that matches your printing requirements: (for example: /Central mono (black and white); /Central colour; /Central; single (single-sided); /Central duplex (double-sided).)
  5. Select number of copies needed. 5 is the maximum.
  6. Upload your document. See uploading page for restrictions.
  7. Select the green “Held in queue” option. This may take a minute to appear.Pay for Print Held in Queue
  8. Select the “[print]” option for your required job.
  9. Click on “library\BARBER-RC1”. Your job will print automatically and the funds will be deducted from your account.Pay for Print Printer library\BARBER-RC1
  10. At the front entrance of IKBLC, let the front desk staff know you are picking up your paper and provide your UBC ID.

  • You will be able to use the computers on levels 2 and 3. Supplies will be available for you to clean your computer before use.
  • You will be able to access our printing and scanning services. The printing and scanning stations will be frequently sanitized. 
  • Staff will be available to assist you from a 2-meter distance between 11:00am and 5:00pm Monday to Friday and 12:00pm and 4:00pm Saturday, at the Chapman Learning Commons Help Desk located on the 3rd floor. You can find out more information about the Chapman Learning Commons by visiting its website here 

Do I have to complete the COVID-19 student safety training course prior to accessing a study space? Yes, you are required to complete the safety training before accessing a study space.

Who can visit IKBLC? At this time, currently-registered students, faculty and staff with a valid UBC card will be able to enter IKBLC to access our study spaces, computers, and print/scan services.

Do I have to sit in an assigned seat (for example if I book seat 156, where do I sit)? Registration allows for access to all open study areas of the building. Your registration holds a "spot" for you in the building. You do not have an assigned seat and can sit anywhere that is available.

Why do I have to book my visit to get into the building? We have limited the capacity of our building occupancy to adhere to public health guidelines regarding physical distancing. When users register using our booking system, we ensure that we are not exceeding our maximum building occupancy for that day. Additionally, we have removed some seating and equipment to support physical distancing for people in the building. 

Why can I only book 6 times per week? With many students living on campus and returning for classes, we previously limited bookings to 2 times per week. We will review the number of allowable bookings per week with regard to space availability and patron demand throughout the term.

It is very quiet! Do I have to go to a certain place to talk? The only designated quiet study area is the Musequeam Reading Room on Level 4. You may talk in person or via video chat anywhere else in the building, but we encourage our patrons to be respectful of others in the space. We recommend booking a study room in advance for an extended video chat. In addition, Level 1 has a lot of large open space and a large classroom; these spots are also recommended for in-person or video chats.

What safety and cleaning protocols are in place? We will provide supplies for sanitizing shared surfaces between uses such as desks, chairs, and computer equipment. 

We have implemented a number of measures in IKBLC to ensure physical distancing, including signage and floor markings, to designate lineups and removal of seating and equipment. 

The building is also monitored by security to ensure the safety of our patrons.

What are the rules regarding masks? You are required to wear your mask while in the space. The mask may be removed for up to 5 minutes to speak in an online class or to eat and drink while you are seated.   If you need special dispensation regarding your mask see UBC Guidelines for more details. 

Can I study with my friends? Please maintain physical distancing at all times with all other patrons and adhere to the signage in our study areas, which designates a safe distance between each study spot. 

Can I use the computers and print/scan inside IKBLC? Yes! Computers and printers/scanners are available for your use on the 2nd and 3rd floors of IKBLC. You will be provided with materials to sanitize the computers before and after use, and staff will frequently sanitize the printers/scanners. 

We will have staff available to assist you with computers, printing, and scanning from a 2 meter distance from 10:00am to 6:00pm Monday to Friday as well as 11:00am to 3:00pm Saturday, at the Chapman Learning Commons Help Desk. 

Why is access limited to certain areas? In addition to managing physical distancing guidelines, limiting access to select spaces enables custodial staff to regularly sanitize high-touch areas, including washrooms and stair rails. 

Why can’t I choose my own books from the MAA Library in IKBLC? Public health guidelines require that library materials are quarantined for 72 hours after they have been handled, to protect the health and safety of library users and staff. Areas housing collections are currently restricted to staff only.

How can I get research help? You can use our chat service, AskAway. The chat service is staffed by UBC Library, but at peak service times or off-hours, you may be connected with a librarian from another academic library.
Subject librarians with expertise in specific subject areas are available to UBC students and instructors for consultations. Once you identify a librarian, you can schedule an appointment with them via email.

Can I borrow a laptop charger or other equipment? At this time, the equipment lending program in the Chapman Learning Commons is not operating due to provincial health and safety guidelines. We encourage you to bring your own equipment and supplies, including stationary when possible.

I still need assistance. Is there anyone I can contact? For in-person assistance within the building our Chapman Learning Commons Assistants can help you from the 3rd floor desk Monday-Friday 11:00am- 5:00pm and Saturday 12:00pm-4:00pm. Building Security is also stationed at the building entrance. Please email ikblc.bookings@ubc.ca and someone will get back to you in a timely manner. Please note that response time may take up to 2 business days.