Digital Signage

Our digital signs are a great way to let students and faculty know about Learning Centre and UBC Library events, services, deadlines, reminders and general promotions.


Digital signage screens in the main concourse, Level 2. Photo credit: Clare Yow


General Information

Digital Signage refers, collectively, to the installation of flat-panel displays (TV’s) get information across to the campus community.


Learn more about Digital Signage at UBC


General Content Guidelines

All content should be in line with the UBC Digital Signage guidelines and UBC’s Copyright Guidelines for UBC Faculty, Staff and Students.

Use of digital signage, like the use of any other University resource or activity, is subject to the requirements of legal and ethical behavior at UBC. Examples include, but are not limited to, the laws of privacy, copyright, and trademark. Digital Signage is governed under UBC Policy 104 – Responsible Use of Information Technology Facilities and Services.

Content authors will assume full responsibility for ensuring that the rights of the materials, imagery and artwork for their content have been cleared prior to posting.
Images used have to be royalty-free, Creative Commons or otherwise appropriately licensed. In the case of images showing people, written permission must be obtained prior to airing the image or video.
We reserve to right to decline requests that do not fit our vision.

Please note: Content not adhering to guidelines will be returned with an explanation. Please allow ample time to complete any revisions for resubmission.


Content Submission

Please review and prepare your content in accordance with the submission guidelines before completing the submission form.


Submit content

Submission Guidelines

What can I advertise on the Learning Centre’s Digital Signage screens?

The Digital Signage Screens promote UBC services and events. We give special priority to Irving K. Barber Learning Centre events and general information about UBC Library.

We also advertise other UBC events or services provided intended for students that fall into one of the following categories:

  • Academics
  • Leadership
  • Research
  • Community Engagement
  • Learning
  • Global Citizenship
  • Campus Involvement
  • Aboriginal Engagement
  • Mental Health and Personal Well-being

Please note: We are unable to advertise for UBC clubs, campus units, closed events, social or fundraising events or for commercial or private organizations.



  • Indicate start dates and expiry dates when submitting digital signage content.
  • Dated content will be displayed for at most two weeks prior to the start of the event and will be removed on the expiry date at midnight or following the conclusion of the event.
  • Non-dated content or content promoting ongoing programs or services will be scheduled accordingly.
  • Timelines
  • Submit content a minimum of one week in advance of the posting date.
  • Digital signage content is updated on a weekly basis or as required.

Formatting (content)

  • Individual slides in JPG format or slides in PowerPoint format (2 – 3 slides at most)
  • 25 – 30 maximum words per slide
  • Title of the event or headline
  • Date and a location of event
  • Call to action – a URL where the patron can find out more information (the URL must be short and memorable)
  • Start date/time and end date/time


Formatting (images)

  • High resolution, clear and cropped to size
  • Content must be appropriately sized for widescreen displays (aspect ratio of 16:9)
  • Optimal screen dimensions are 1920px x 1080px (1080p)
  • Standard screen dimensions are 1280px x 720px (720p)
  • All content must have a resolution of 300 ppi (pixels per square inch) for maximum legibility

Supported File Types

  • PowerPoint: PPT or PPTX
  • Images: JPG, PNG, or TIFF
  • Video: WMV, MPG (MPEG2), or AVI (H.264)
  • Other supported file type: FLV (Flash movie)


Questions? Contact us